[ Novato Vault ]
One vault, shared with the GCs a subbie chooses
The same subcontractor uploads the same White Card and public liability certificate to every GC they work for, over and over, and every GC re-verifies a document someone else already checked. Novato Vault gives the subbie one place to keep their documents and decide who sees them — a document they've shared with you stays live for every project and every new requirement, not just the one it was uploaded against.
How it works
A subcontractor builds their own vault
In their own Novato Subbie account — upload a licence, insurance certificate, or induction card once, not once per GC.
They choose which GC sees which document
Access is granted per GC and per document — a subbie decides exactly what a given contractor can see, not an all-or-nothing share.
Novato links it to whatever it satisfies
A shared document is matched against your project's real requirements automatically, and shows up as a real record ready for review — not a copy, a link back to the one document the subbie actually controls.
New requirements pick it up too
Add a new required document to a project after the share already happened, and an already-granted document that satisfies it links in on its own — no need to ask the subbie to re-upload or re-share.
How this fits Australian WHS compliance
A shared vault document still goes through the same review and, where a live register exists, the same licence verification every other upload does — sharing skips the re-upload, never the check. The audit trail always points back to the one document the subcontractor actually controls, so there's never a question of which copy is current.
Common questions
Does this mean I never have to check a shared document?
No — a Novato Vault-shared document lands in your Review queue the same as any upload, showing as "awaiting verification" until you or an automated register check clears it. Sharing removes the re-upload step, not the review.
Can a subcontractor share with one GC and not another?
Yes — access is granted per GC, and per document within that GC. A subbie working for several contractors decides exactly what each one can see.
What happens if a subbie revokes access?
The document stops being available to link against new requirements. If it's already covering an active project assignment, revoking is blocked until that assignment ends, so a live compliance record can't disappear out from under a project mid-way through.
Does a new project requirement automatically pull in a document that was shared earlier?
Yes — adding a requirement to an existing project re-checks every already-granted document from that subcontractor's vault, and links in anything that satisfies it, without anyone needing to re-share.
Which plan includes Novato Vault?
Armor — see Pricing for the full comparison.
Does it cost a subcontractor anything to create a vault account?
No — a subcontractor's own Novato Vault account is free, with no plan, trial, or payment details required. Armor is what a GC pays for; the subbie side of the relationship never carries a cost.